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Event Planning

Planning Guide

Are you planning an event and you don't know where to start?

Start Here


  • GSE Meeting & Event Spaces
  • Non-GSE Venues @ Stanford: GSE picks on campus, classroom alternatives, outdoor spaces and more
  •  Off Campus Venues: restaurants, conference centers and retreat locations 

Event Equipment and Services

  • Stanford Event Services
  • Requesting custodial services, recycling and more
  • Work order recommendations and tips
  • GSE IT support
  • Event Wi-Fi access


  • Tips for planning an event with food and beverage services
  • GSE picks of catering companies
  • Low budget catering
  • Local restaurants

Décor and Entertainment

  • Party supplies and rentals
  • Flower arrangements for events
  • Music bands
  • SWAG

Ground Transportation and Parking

  • Stanford P&TS (parking permits, reserving event parking, charter shuttles, etc.)
  • Car services
  • Maps & directions
  • GSE bike program
  • Golf cart

Registration, Publicity and Branding

  • Registration tools (with or without registration fee)
  • GSE mailing lists
  • GSE event calendar
  • Stanford advertising platforms
  • Stanford and GSE branding

Arranging travel and lodging for event participants

  • Stanford Travel tools
  • Group travel for non-Stanford attendees
  • Nearby hotels
  • Ground transportation

Paying and reimbursing guest speakers and visitors

  • Requesting a new supplier/payee record
  • Paying honoraria
  • Visitor reimbursement

Other Stanford Event Planning Resources

After you review the information here if you have any questions regarding planning your event or have any suggestions and updates for this online resource, feel free to send them to

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