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Office Resources and Training

Furniture

Furniture purchases often come with extended lead times, sometimes of three months or longer, especially when they are matters of designing or customization. Below, you will find several products that offer many of the benefits sought after today and have quicker turnarounds so your space can be fully functional in a matter of weeks rather than months. A consultation with a facilities team member is recommended prior to office redesign.

Jarvis Desk from ErgoDepot

  • Desk
  • Sustainable bamboo material
  • 4-5 weeks lead time

Ergotron WorkFit-D

  • Desk
  • 3-4 weeks lead time

NewHeights Elegante XT

  • Desk
  • 8-10 weeks lead time

Herman Miller Aeron

  • Task Chair
  • 6-8 weeks lead time

Steelcase Reply

  • Task Chair
  • 10-12 weeks lead time

SitOnIt Focus

  • Side Chair
  • 4-6 weeks lead time

Work Orders

Desired changes to your office space should be submitted to the facilities team. For policies regarding office space click here
Changes may include:

  • hanging a picture
  • hanging or removing whiteboard
  • installing or removing shelving
  • moving boxes
  • other facilities concerns

Changes need to follow GSE facilities procedure and protocol – please give enough advanced notice for any work orders.

The GSE strives to provide all doctorate students with a dedicated space for their research and studies. Students are placed as close to their advisors and cohort as is possible, with deference given to students closer to completion of their program. We encourage rolling feedback throughout the year and will accommodate when possible. Space assessment will begin end of Spring quarter each year, and re-assessments will occur over the course of the year to accommodate existing and incoming students.

Move outs/Move ins

Please be respectful of office spaces, facilities, and hallways during move outs/move ins. Do not leave furniture or unwanted materials in hallways. Please contact the facilities team with space concerns.

Keys

Keys for student offices can be picked up from John Baker, at the front desk in CERAS. A $20 refundable cash deposit is required to pick up your key. This deposit will be returned when you turn in your key upon move out.

Key Cards and Placards

The gate key card and pedestrian zone placard can be checked out from the front desks of the GSE and CERAS buildings or from the facilities team.

Key cards and placards may only be used for vendor loading and unloading purposes, up to 20 minutes. Vendors parked in the pedestrian zone for longer than 20 minutes may be ticketed.

If you are planning an event that requires longer access, please apply for a permit and placard through P&TS: https://transportation.stanford.edu/pedestrian-zone-access

Golf Cart Training

The primary function of the GSE golf cart is to support GSE-IT, which has to haul equipment to all six buildings. However, it can also be used by other dean’s office groups who have the occasional need to transport materials. The cart should not be used as a mode of transportation for routine meetings/events; it is meant to be used for special occasions that require a lot of hauling. Please read the cart policies before reserving:

CART POLICIES

Cart Safety Training (online) is mandatory for everyone who drives a cart on campus. Please refer to the cart policies for instructions to access the safety training module.

Ergonomic Training

The GSE provides basic office furniture (including desk chair, desk, and some storage, e.g. file cabinet). For office furniture upgrade requests, a consultation is required prior to office redesign. The facilities team works to provide sustainable and ergonomic furniture choices for GSE staff. Furniture and office space concerns should be submitted with enough lead time to the facilities team.

Stanford offers training and resources to keep you healthy and productive: https://uit.stanford.edu/service/workanywhere/ergo

Link to take the Ergonomic evaluation: https://ehs.stanford.edu/training/ehs-3400-ergonomics-computer-workstation

Work Orders

Desired changes to your office space should be submitted to the facilities team. For policies regarding office space click here. Changes may include: hanging a picture; hanging or removing whiteboard; installing or removing shelving; moving boxes; etc. Changes need to follow GSE facilities procedure and protocol – please give enough advanced notice for any work orders.

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